menu_book User Manual

Powerful Accounting Made Simple

Worldwide Accounting is designed for businesses of all sizes, offering robust accounting management tools with an intuitive interface.

• Complete accounting management suite
• Company Audit, Accounting Reports, i.e. Trial Balance, Audit Report, Balance Sheet etc.
• Real-time reporting and analytics
• Customizable to your business needs

Visit the Worldwide Accounting website link https://worldwideaccounting.online, and click on the button "Get Started" and you will be redirected to the Register page Step 1.

Select the Orientation of the User, Individual or Company from Orientation dropdown and then select Residency as Resident or National from Residency dropdown. Click on "Next" button, it will be redirected to the Step 2.

Fill out all the basic information and upload the required documents, if the user is individual and residency is national then he will only upload the ID (Front & Back both in one file), if the user is individual then he will upload the passport and ID (Front & Back both in one file), if the user orientation is company and residency is resident, then he wil upload the Trade License, Passport and ID (Front & Back both in one file), and if the company residency is national, then user will upload the ID (Front & Back both in one file), and Trading License. Click on "Next" button, it will be redirected to the Step 3.

In this step check the filled information carefully, if there is something wrong typed you can go back and re-edit and submit again. If the user check the information including the documents uploaded, finally he can "Complete Registration" button, it will redirect to the OTP page, it will send the OTP to the given valid email id, after receiving the OTP in the email, the user can fill out OTP and click on "Verify Email" button, if user didn't receive the OPT, he can resend it again by clicking the button "Resend OTP".
After succefully registration, it will auto login and will be redirected to the Dashboard.

Initial setup has two modules to be configure carefully, which are My Account, and System Preferences. In My Account section user can change/update the profile settings, including password, and company details. While in Preferences, user can configure the settings of the VAT, Currency, Time and Date Format. etc.

After clicking the Manage button in Account module, it will be redirected to the Profile Section, where you can edit the profile settings.

The Profile is the collective module and it is very important part of the accounting software, the user should fill it with high priority, because the invoices will be builted with these basic information, for example if the company is engaged in taxable business activities, the user should fill the TRN and Tax identification Number details, then it will be showing in the invoice and transactions including the reports.

The profile settings include the avatar, Name, Email, Company Details [Orientation, Residency, Address, Country, TRN Number, Tax Identification Number, Website, Phone, Manager Name, and Manager Email]. After filling the inputs user can click on the Update Profile button.

In the same profile module the user can change the password by clicking the button Change Password, it will open a form that will include the current password and new password fields. After confirming the Current and new password user can click on the button Chanage Password, it will successfully change the password of the current user.

In system preferences the settings include currency, timezone, and Date Format, Language, Number Format, Invoice settings and VAT settings.

To configure the vat settings for vat registered company, enable the switch "Enable VAT for this company". it will show the VAT details,
1. Prices include tax and
2. Default VAT Rate (%)
if the user vat prices are inclusive, the swtich "Prices include tax" should be enabled, or if the prices are exclusive the switch "Prices include tax" should be disabled.
Now user has configured the vat settings for vat registered company, if the company is non vat company, the switch "Enable VAT for this company" should be off.

As in previous step when the user click on the switch "Enable VAT for this company". it shows the VAT settings, and below that it will show the section of Default VAT Country, the user should must add the Default VAT country, otherwise the VAT system will not work perfectly, the user can click on the button "Add VAT" and it will show the form to select the Default VAT country and VAT percenatage (%).

Select the country name from dropdown and the VAT will be auto selected, and then click on the save button, Now are you have configured the full settings of the VAT.

The User can manage the subscriptions by clicking the manage button in subscriptions module, it will open the subscriptions page, where the user can subscribe with monthly or yearly package, by default the user can only use the Trial package which will be only for 7 days. after that the system will be locked, and the user will be unable to use the accounting software, but after subscribing the package the user can avail all the premium modules and reports for monthly and yearly accordingly.

The subscriptions page shows the details, that which subscription has been activated by the user, to subscribe the premium monthly or yearly package, the user can click on the button Update to Silver Plan (Monthly) if he wants to subscribe for montly subscription and can click on the button Update to Silver Plan (Yearly), if he wants to subscribe to the yearly package.

After clicking the button Update to Silver plan (Monthly) or Silver Plan (Yearly) button, it will be redirected to the Stripe Checkout, where the user can fillout the card details and then the package will be activated. it will be redirected to success page, the Subscriptions section can be accessed by the button "Go to Subscriptions section".

In subscriptions section you can see all the activated and available plans, user can upgrade to higher plan, and can also cancel the subscription at any time, it will scheduled to the end of the subscription date for cancellation.

A chart of accounts (COA) is an organized list of all financial accounts used by a company to record transactions in its general ledger, categorized by type such as assets, liabilities, equity, revenue, and expenses. It provides a unique identifier for each account, facilitating consistent data entry and enabling the analysis of a business's financial health.

User can Add & Update the codes and chart of accounts elements. But user should not delete and update the default chart of accounts, he should add his own additional chart of accounts elements. Otherwise the accounting system for that user may not work properly.

Transaction represents any financial activity recorded in the accounting system. It is the fundamental building block of accounting records and ensures that every business activity affecting the company's financial position is tracked accurately.

The Transaction automatically generated when the invoice creates with paid status, and also generates when a payment creates with paid status against the invoice.

By Clicking the View button User can check each Transaction. The transaction details shows Transaction Number, Amount, Type, Status, Date, and Note.

An Invoice in the software is a document that records the sale of goods or services to a Client. It serves as both a request for payment and a financial record in your company's accounts.

When you create an invoice, the system automatically generates the related accounting entries (e.g., Accounts Receivable and Sales Revenue), ensuring accurate bookkeeping without requiring manual journal entries.

Key Features of Invoices in the Software:

• Client Information – Select or add the Client's details (name, contact, etc.), by default the Client details are not added, so the user should add the Client details in Client Section.
• Invoice Number – Auto-generated for easy tracking and auditing.
• Date & Due Date – Define when the invoice was issued and when payment is expected.
• Line Items – Add products or services, quantity, unit price, tax, and discounts.
• Tax Handling – Supports inclusive and exclusive tax settings depending on your preferences.
• Automatic Accounting Entries – Once saved, the system posts the transaction to the general ledger.
• Status Tracking – Invoices can be Draft, Sent, Paid, Partially Paid, or Overdue.
• Payment Integration – Apply payments directly against invoices to keep accounts receivable updated.
• PDF Download & Email – Generate a professional invoice PDF and send it to the Client.

Example Workflow:

1. Go to Invoices from the menu.
2. Click Create New Invoice.
3. Fill in Client details, items/services, taxes, and terms.
4. Save and send the invoice to the Client.
5. When payment is received, record it in the system — the software will automatically update the Client’s balance and accounts.

Tip: Invoices form the basis of your revenue tracking. Always ensure they are created for every sale, so your accounts stay accurate and up to date.

By Clicking the Add Invoice btton, it will open the form, it will have Invoice Number, Invoice Date, Revenue Account dropdown, Amount (AED), Issue Date, Due Date, Status(Paid, Unpaid, Overdue),Client (dropdown). if the user has already activated the VAT settings, the vat will be automatically calculated, and will show the VAT % accordingly with the saved settings of VAT

After clicking the Create Invoice button, it will save the invoice and user can see the result by clicking the Invoices from left side Dashboard Menu.

By Clicking the Add Invoice btton, it will open the form, it will have Invoice Number, Invoice Date, Revenue Account dropdown, Amount (AED), Issue Date, Due Date, Status(Paid, Unpaid, Overdue),Client (dropdown). if the user has already activated the VAT settings, the vat will be automatically calculated, and will show the VAT % accordingly with the saved settings of VAT

After clicking the Create Invoice button, it will save the invoice and user can see the result by clicking the Invoices from left side Dashboard Menu.

By clicking the actions button it will popup a small card that will contain Delte, View Invoice, Download PDF, and Export Excel actions.

By clicking the actions button it will popup a small card that will contain Delte, View Invoice, Download PDF, and Export Excel actions.

In the payment form we can add the payment against the invoice that is Unpaid or Overdue. by selecting the invoice it will auto select the invoice amount and invoice number, the user will select the Deposit To (Cash/Bank) and Payment Method accounts from the dropdowns, user will select the Payment Date, after filling all the inputs, the user can click the button "Save Payment".

It will create the payment record and on the base of this record, the reports will be generated accordingly. That can be checked by the left side Dashboard Menu link Reports.

An expense is the cost incurred by a business or individual in the process of generating revenue or maintaining operations. It represents the outflow of money, reduction of assets, or creation of liabilities resulting from activities such as purchasing goods, acquiring services, paying salaries, utilities, rent, or other operational costs. In accounting, expenses are recorded on the income statement and directly reduce net income. They are typically classified into categories such as operating expenses, administrative expenses, financial expenses, and non-operating expenses.

The Expense Create/Add form contains the following fields, Amount Expense Date, Payment Method, Expense Category, Paid From (Cash/Bank Account), and Note/Description, after filling the fields the user can save the form by clicking "Save Expense" button. The Record will be showing from the left side Dashboard Menu link Expenses.

In accounting software, clients are the individuals, businesses, or organizations that purchase goods or services from a company and are recorded as customers within the system. Clients are essential for managing sales, generating invoices, tracking payments, and maintaining financial records. They may have associated details such as contact information, billing and shipping addresses, tax identification numbers, and account balances. Proper client management in the software helps ensure accurate invoicing, timely collections, and clear reporting of receivables.

User can add the client by clicking the button "Add Client"

In accounting software, clients are the individuals, businesses, or organizations that purchase goods or services from a company and are recorded as customers within the system. Clients are essential for managing sales, generating invoices, tracking payments, and maintaining financial records. They may have associated details such as contact information, billing and shipping addresses, tax identification numbers, and account balances. Proper client management in the software helps ensure accurate invoicing, timely collections, and clear reporting of receivables.

User can add the client by clicking the button "Add Client"

In accounting software, suppliers are the individuals, businesses, or organizations that provide goods or services to a company, usually on credit or cash terms. They represent the source of purchases and are recorded in the system to track payables, purchase invoices, and payment history.

Supplier records typically include details such as company name, contact information, payment terms, tax registration numbers, and outstanding balances. Managing suppliers in the software ensures accurate tracking of expenses, liabilities, and timely payments, supporting better cash flow and vendor relationships.

User can create new supplier by clicking the button "Add Supplier", it will open the form and user will fill the inputs of Name, Email, Phone and Address of the Supplier, and finally can save the record by clicking the button "Save".

User can check the suppliers record by clicking the button "Suppliers" from the left side Dashboard Menu.

Company Reports provide a summarized overview of your financial data, highlighting key metrics, totals, and trends for a quick snapshot of your business health.

User can select all of the clients or can select the specific clients, and can specific date range to generate the report. and Finally user can Export the PDF and Excel sheet of Company Reports.

The Balance Sheet shows assets, liabilities, and equity at a specific date. It helps you understand what the company owns and owes, and is useful for evaluating financial stability.

The Ledger Sheet contains detailed records of all transactions for each account. It tracks debits and credits, providing a complete account history for reconciliation and analysis.

Journals display all journal entries including invoices, payments, expenses, and adjustments. They help verify transactions and trace how entries flow through accounts.

The Audit Report reviews financial records for compliance and accuracy. It identifies discrepancies, unusual activity, or unauthorized changes, ensuring transparency and accountability.

The Profit & Loss Report summarizes income, expenses, and net profit over a selected period. It helps analyze business performance, identify profitable areas, and monitor cost management.
User should make sure that date range is correctly selected. Then it will populate the report accordingly.

The Trial Balance lists all ledger account balances to ensure total debits equal total credits. It acts as a check before preparing financial statements like the Balance Sheet or Profit & Loss Report.

User should make sure that date range is correctly selected in Trial Balance Report. Then it will populate the report accordingly. Finally user can export PDF and Excel Sheet.

The Profile section serves as the central hub for managing your personal account and company information within the software. It provides a complete overview of your account activity, financial summaries, uploaded documents, and verification statuses.

Users can view and update membership information, track account activity, and ensure that essential details are accurate and up to date.

The financial summary offers a quick view of key metrics such as invoices, clients, expenses, and total revenue, enabling users to monitor the overall health and performance of their business at a glance.

The company information section allows users to manage contact details, website, manager information, orientation, and residency type. Maintaining accurate company details is important for reporting, communication, and regulatory compliance.

The document management area enables users to upload essential company or personal documents, track their verification status, and monitor which documents are pending, approved, or rejected. Initially the Documents verification will be pending, it will be reviewed by the administration and they will take the decision whether it should be approved or rejected.

Quick actions and status tracking provide easy access to account updates, email verification, and document approval monitoring. Users can quickly see the current status of their account and documents to ensure compliance and accuracy.

The Notifications feature allows the super admin to communicate important updates, alerts, or reminders directly to company users. This ensures users stay informed about system events, updates, or actions they need to take.

Super admins can create and send notifications to individual users, groups of users, or all companies. Notifications can include system updates, subscription reminders, document verification alerts, or other important messages. The admin controls the content, audience, and timing of each notification.

Company users can view all received notifications in their dashboard. They can read detailed messages, stay up to date with important alerts, and mark notifications as read to track which messages have been acknowledged.

This feature ensures timely communication between the super admin and company users, helping users respond promptly to important actions and updates.

The Logs feature provides a detailed record of all activities and actions performed within the accounting software. It helps track changes, monitor user activity, and maintain transparency in the system.

Logs record events such as invoice creation, expense entries, updates to company details, user login activity, and changes made by administrators. This ensures accountability by keeping a traceable history of actions performed.

Company users can review logs to understand recent activity within their account, while super admins can monitor logs across all companies for auditing and compliance purposes.

By providing a transparent view of system usage, the Logs feature supports better security, control, and trust in the accounting software.

The Charts feature provides a visual representation of your company’s financial data. Instead of going through tables and reports, charts make it easier to quickly understand business performance and financial trends.

Common charts include revenue vs. expenses, profit breakdown, client activity, and category-based expense distributions. These visuals help identify patterns, track growth, and highlight areas that may need attention.

Company users can view charts to analyze their own business data, while super admins can access charts across companies to compare and monitor overall performance.

With clear and interactive financial charts, users can make smarter decisions, improve planning, and maintain better control over their business finances.